Factory Sourcing & Verification
What Factory Sourcing & Verification Includes
Factory Sourcing & Verification is a structured due-diligence service for buyers who need to confirm a Vietnamese manufacturer is legitimate, capable, and compliant before committing to a purchase order. The service begins with a sourcing brief from the buyer and ends with a written factory audit report delivered within 14 business days. Every engagement covers four core deliverables: a shortlist of 3–6 candidate factories matched to the buyer's product specifications and target FOB price; a credential review confirming each factory's business registration certificate, export license, and tax identification; a production capacity assessment verifying the factory's current order load, workforce size, and ability to meet the buyer's volume within the required lead time; and a compliance check confirming availability of CE declarations, REACH statements, or California Prop 65 test reports where required.
What the Written Factory Report Contains
The factory audit report includes the factory's legal registration status, years in operation, export history, key clients by region, production line photos, current capacity utilization, sample lead time, FOB pricing for the buyer's specific SKU, and a clear recommendation on whether to proceed to sampling. Factories that fail credential checks or capacity assessments are removed from the shortlist before the report is issued — typically 40–60% of initial candidates identified from online directories.
Who Needs This Service
This service is designed for four types of buyers. First-time importers placing their first order from Vietnam who have no existing factory relationships and need a verified starting point. Established buyers entering a new product category — for example, a US candle importer adding ceramic planters or woven baskets to their range. Buyers who have been burned by a previous supplier — substandard goods, missed deadlines, or a factory that stopped responding after deposit. And sourcing managers at mid-size retailers who need documented supplier due diligence for internal compliance or ethical sourcing audits.
The Verification Process — Step by Step
The engagement begins when the buyer submits a sourcing brief via the contact form, including product specifications, target FOB price, required MOQ, lead time, and any compliance requirements. Within 2–3 business days, Vietnam Factory Sourcing produces an initial candidate list of 3–6 factories from its verified network. Days 3–7 cover credential and document review: business registration, export license, tax code, and any available third-party audit reports such as BSCI or ISO 9001 are cross-checked. Days 7–10 cover on-site or video-verified production capacity assessment, including review of current order book, production line setup, and sample availability. Days 10–14 cover report writing and FOB price confirmation for the buyer's specific SKU. The completed factory audit report with photos is delivered on day 14. If the buyer proceeds to sampling, Vietnam Factory Sourcing coordinates sample production and international shipping — covered under the same engagement at no additional fee.
Products We Cover
Factory verification is available for all three product categories. For wholesale candles — including soy wax, paraffin, and coconut wax formats — verification includes confirmation of CE and REACH documentation and wax blend test reports. For ceramic planters, capacity verification includes kiln throughput and glaze consistency checks. For woven baskets, verification covers weave quality standards and phytosanitary certificate availability for water hyacinth material. Buyers sourcing multiple categories can request a combined brief — parallel factory shortlists are delivered in one consolidated report. Once a factory is verified and an order is placed, buyers can proceed to factory visits or pre-shipment quality control inspection as the next step.
Ready to Verify Your Vietnam Factory?
Vietnam Factory Sourcing handles the full verification process — from candidate identification to written audit report — so you place your first order with a factory you can trust. Initial consultation is free.
✓ Factory Verification & Sourcing — Written audit report with photos, delivered in 14 days
✓ Factory Visits — In-person factory inspection in Vietnam on your behalf
✓ Quality Control — Pre-shipment AQL inspection, photo report within 24 hours
Frequently Asked Questions
How much does factory sourcing and verification cost?
Vietnam Factory Sourcing charges a flat service fee to the buyer for each verification engagement. Initial consultation and factory matching is free. The full verification service — covering candidate shortlisting, credential review, capacity assessment, and written factory audit report — is a fixed fee disclosed before any commitment. We do not take commissions from factories. Contact us for current pricing based on your product category and number of factories to verify.
How long does the full factory verification take from start to report delivery?
The standard engagement runs 7–14 business days from receipt of a complete sourcing brief. Simple single-category verifications with readily available factories are typically completed in 7–10 days. Multi-category briefs or verifications requiring physical site visits rather than video-verified assessments may run the full 14 days. Sample coordination, if requested, adds 7–14 additional days depending on the product.
Can I use this service if I already have a factory contact but want to verify them?
Yes. Vietnam Factory Sourcing offers a standalone factory audit for buyers who have already identified a specific manufacturer but want an independent verification before placing an order. This covers credential checks, production capacity assessment, and a written report on whether the factory matches the claims made. This is particularly useful for buyers who found a supplier on Alibaba or a trade show and want on-the-ground confirmation.
What happens if none of the shortlisted factories meet my requirements?
If none of the 3–6 shortlisted factories pass verification or match the buyer's specifications, Vietnam Factory Sourcing will conduct a second round of candidate identification at no additional charge. This situation occurs in approximately 10–15% of engagements, usually when buyers have highly specific compliance requirements or unusually low FOB price targets relative to the product category. We will advise on realistic pricing benchmarks before beginning the second search.
